Privacy Policy

Depending on your involvement with KAND Rowing Club, we may collect the following information:
• Names, dates of birth and contact details.
• Parent or guardian contact information for junior athletes.
• Membership, registration and rowing participation details.
• Emergency contact information.
• Relevant medical information, allergies or health considerations necessary for athlete safety.
• Training, competition and performance-related information.
• Photographs and video recordings from training, regattas and club activities.
• Enquiries submitted through our website or email.
• Payment and transaction records associated with club activities, merchandise or donations.
• Website usage information collected through cookies and analytics tools.
We only seek sensitive personal information where reasonably necessary and handle it with additional care and appropriate consent where required.








Personal information may be collected when individuals:
• Register or participate in club activities, programs or events.
• Complete membership, consent or registration forms.
• Contact us through our website, email or telephone.
• Participate in training, regattas or club-related travel.
• Purchase merchandise or make payments.
• Provide medical or emergency contact information.
• Interact with our website or online platforms.
Where appropriate, information may also be obtained from parents, guardians, coaches, sporting organisations or authorised representatives.








KAND Rowing Club uses personal information for legitimate club-related purposes, including:
• Managing memberships, registrations and participation.
• Organising training programs, regattas, camps and travel.
• Communicating with athletes, parents, guardians and members.
• Supporting athlete development, coaching and performance monitoring.
• Maintaining appropriate health, safety and safeguarding procedures.
• Processing payments, purchases and club administration.
• Promoting club activities, achievements and events where appropriate consent has been obtained.
• Meeting applicable legal, regulatory and sporting obligations.
We do not sell personal information to third parties.









Protecting the privacy of children and young people is a priority for KAND Rowing Club.
We take particular care when collecting, storing and sharing information relating to athletes under the age of 18.
Where required or appropriate, parental or guardian consent will be obtained before collecting sensitive information or publishing identifiable photographs, videos or personal details of junior athletes.
Information concerning children will only be accessible to authorised individuals who require it for legitimate club purposes.
Our approach to protecting junior athletes is further outlined in our Child Safeguarding Policy, available on our website.








KAND Rowing Club may capture photographs and video footage during training sessions, competitions, regattas, camps and other club activities.
These images may be used for coaching analysis, athlete development, club communications, promotional materials, website content and social media.
We respect individual privacy and will obtain appropriate consent before publishing identifiable images or personal information, particularly where children and young people are involved.
Individuals or their parents or guardians may contact the club to request that an image be removed or that future promotional use be restricted. Requests will be considered promptly and reasonably, subject to applicable obligations and practical limitations.








KAND Rowing Club may share relevant personal information with trusted organisations or service providers where reasonably necessary for club operations.
These may include:
• Rowing Australia and Rowing Queensland.
• Regatta organisers and relevant sporting authorities.
• Coaches, authorised staff and club administrators.
• Travel, accommodation and event providers.
• Payment processing and website service providers.
• Medical professionals or emergency services where necessary.
• Government agencies or regulatory authorities where required or authorised by law.
We take reasonable steps to ensure that personal information is shared appropriately and only for legitimate purposes.







Our website may use cookies and similar technologies to support website functionality, improve visitor experience and understand how visitors interact with our content.
Information collected may include browser type, device information, approximate geographic location, pages visited and general website activity.
Our website is hosted through Wix, which may use cookies and third-party technologies as part of its website hosting, security and analytics services.
Visitors can manage or restrict cookies through their browser settings and any cookie preferences made available on our website.








KAND Rowing Club takes reasonable steps to protect personal information from misuse, loss, unauthorised access, modification and disclosure.
Information may be stored in secure electronic systems, cloud-based platforms or appropriately protected club records.
Access to personal information is restricted to authorised individuals who require it for legitimate club purposes.
We retain personal information only for as long as reasonably necessary for its intended purpose or to satisfy applicable legal, administrative and sporting requirements.
When information is no longer required, we take reasonable steps to securely delete, destroy or de-identify it, unless retention is required by law.









Some third-party technology providers used by KAND Rowing Club, including website hosting, cloud storage and communication services, may process or store information outside Australia.
Where overseas processing or disclosure occurs, we take reasonable steps to protect personal information and comply with applicable privacy requirements.
Information about relevant overseas recipients and their locations can be requested using the contact details below.










Individuals may contact KAND Rowing Club to request access to personal information held about them or to request corrections where information is inaccurate, incomplete or outdated.
Parents or guardians may also make appropriate requests concerning their child's information, subject to applicable legal requirements and the child's privacy rights.
We will consider requests within a reasonable timeframe and may need to verify identity before providing access or making changes.








KAND Rowing Club takes privacy concerns seriously and encourages individuals to contact us if they have questions or believe their personal information has been handled inappropriately.
Privacy complaints will be reviewed fairly and sensitively, with reasonable steps taken to investigate and resolve concerns.

Where the Privacy Act applies, individuals who are dissatisfied with our response may also be able to lodge a complaint with the Office of the Australian Information Commissioner (OAIC).
Office of the Australian Information Commissioner
www.oaic.gov.au








KAND Rowing Club may review and update this Privacy Policy periodically to reflect changes in legislation, technology, club operations or privacy practices.
Any updates will be published on our website, and the revised policy will apply from the date of publication.





For questions, privacy enquiries, requests to access or correct personal information, or concerns about how information is handled, please contact:
KAND Rowing Club
Email: info@kandrowingclub.com.au
Website: www.kandrowingclub.com.au

We are committed to protecting personal information and maintaining the trust and confidence of everyone involved in our rowing community.

Last updated: October 2026